AI Phone System for Real Estate Brokers
Never lose a $10,000-$30,000 commission because a serious buyer called at 8 PM on Sunday and got voicemail. AI phone system built specifically for real estate brokers that schedules property showings, qualifies buyers, and captures every lead 24/7—while you're with clients, at an open house, or enjoying your weekend.
The Problem: Buyers Don't Wait for Callbacks
When a hot buyer sees a listing they love, they call immediately. If you're showing another property, at dinner, or it's 9 PM on Sunday—they're not leaving voicemail. They're calling the next listing that answers.
After-Hours Leads Lost to Competitors
60%+ of real estate inquiries happen outside business hours: evenings, weekends, holidays. Buyers browse Zillow at 9 PM, fall in love with a listing, call to schedule a showing—and get voicemail. The broker who answers in 30 seconds gets the showing. You get nothing.
"Can I See It Today?" While You're Busy
You're in the middle of a showing, negotiating an offer, or at the title company. A motivated buyer calls wanting to see a property TODAY. Phone goes to voicemail. By the time you call back 2 hours later, they've already scheduled with another agent and are pre-qualified.
Open House Scheduling Chaos
You're hosting an open house, showing a property, or driving to an appointment. 8 different buyers call asking about available showing times, property details, or neighborhood questions. You miss 6 calls. Those 6 buyers are now working with agents who answered immediately.
Tire-Kickers vs. Serious Buyers
You spend 45 minutes on the phone with someone "just browsing" who isn't pre-qualified and has no timeline. Meanwhile, a serious cash buyer with a 30-day close timeline called, got voicemail, and moved on to an agent who answered and got them pre-qualified immediately.
The Solution: AI Captures Every Lead + Books Every Showing
Your AI real estate assistant answers every call with natural conversation, qualifies buyers, schedules property showings, and routes serious buyers to you—while you focus on closings, not playing phone tag.
How It Works: AI + Tools Built for Real Estate
Instant Property Showing Scheduling
The AI Conversation: "I want to see the house on Oak Street" or "Can I tour the condo this weekend?" → AI checks your calendar and available showing times.
Tool Used: Appointment Scheduler → Books the showing directly into your calendar, sends confirmation SMS with property address, time, and what to bring (pre-approval letter if needed).
Result: Calendar stays full. Buyers book instantly 24/7. No more "let me check and call you back" that sends them to competitors.
Buyer Pre-Qualification Questions
The AI Conversation: Buyer asks about a property → AI asks qualifying questions: budget range, timeline, pre-approval status, must-have features.
Tool Used: General Search + External Support → Collects buyer info, creates detailed lead profile with urgency level, sends to you for follow-up with serious buyers only.
Result: You spend time with qualified buyers, not tire-kickers. Serious buyers get immediate attention while browsers get info without wasting your time.
Listing Information & Neighborhood Questions
The AI Conversation: "What's the square footage?" "Are pets allowed?" "What school district?" → Pulls from your uploaded listing sheets and property details.
Tool Used: General Search → Searches your property database, MLS details, neighborhood guides—answers with accurate information instantly.
Result: Buyers get answers immediately without waiting for callbacks. More inquiries convert to scheduled showings because questions don't sit unanswered.
Hot Lead Alerts for Urgent Buyers
The AI Conversation: "I need to see this ASAP" or "I'm pre-approved for $500K and ready to make an offer" → Flags as high-priority.
Tool Used: External Support → Creates urgent ticket with full buyer details, sends SMS/email alert to you immediately for callback while they're still hot.
Result: You respond to serious, motivated buyers in minutes—not hours. Close deals faster because you engage while they're emotionally invested in the property.
Built For Real Estate Workflows
The AI understands real estate language and broker operations—not generic "I'll take a message" scripts.
Residential Real Estate
- ✓ Property showing scheduling
- ✓ Buyer qualification questions
- ✓ Listing detail inquiries
- ✓ Open house coordination
Perfect for: Agents managing 10+ active listings who miss calls while showing properties or at closings.
Luxury Real Estate
- ✓ High-net-worth buyer screening
- ✓ Private showing coordination
- ✓ Property portfolio inquiries
- ✓ Confidential listing handling
Perfect for: Luxury agents where one missed $2M listing inquiry costs $50K+ in commission.
Commercial Real Estate
- ✓ Property tour scheduling
- ✓ Tenant inquiry handling
- ✓ Lease term questions
- ✓ Investment property details
Perfect for: Commercial brokers managing retail, office, or industrial properties where serious investors call outside business hours.
Real ROI From Day One
24/7
Lead Capture
Never miss a buyer inquiry
60%+
After-Hours Inquiries
Captured automatically
$15K+
Avg Commission Saved
Per deal that didn't go to voicemail
ROI Reality Check: If you close 2 extra deals per month because the AI captured after-hours leads you would have missed, that's $30K+ in additional commission. The system pays for itself if it saves just ONE deal from going to a competitor who answered faster.
Why Real Estate Brokers Choose Yardee
Works With Your Calendar & CRM
Integrates with your current phone number, Google Calendar, and CRM. Buyers call the number on your listing—zero disruption. Showings appear in your calendar automatically.
Trained on Real Estate Language
Understands square footage, HOA fees, school districts, pre-approval, earnest money, contingencies. Speaks your buyers' language: "walkable neighborhood," "move-in ready," "fixer-upper."
15-Minute Setup
Upload your listing sheets, property details, and showing availability. The AI starts answering your broker line in 15 minutes. No complicated installation, no phone system replacement.
You Stay in Control
AI handles routine inquiries and showing scheduling. Hot buyers ("I'm pre-approved and ready to write an offer") get flagged as urgent and routed to you immediately via SMS.
Frequently Asked Questions
Will buyers know they're talking to AI instead of my assistant?
Most won't notice. The AI has natural conversations: "What can I help you find?" not "Press 1 for residential." Buyers appreciate getting instant answers and scheduled showings—they don't care if it's AI or a human assistant as long as they get what they need.
Can it schedule showings directly into my calendar?
Yes. The Appointment Scheduler tool integrates with Google Calendar or your CRM. AI checks your availability, offers time slots to the buyer, and books showings instantly with confirmation SMS including property address and what to bring.
What if a buyer asks about a property that just went under contract?
The AI uses the General Search tool to check your listing status database. If property is sold/pending, it informs the buyer and offers to show similar properties in the same area/price range—keeping the lead warm instead of losing them.
How does it qualify buyers without being pushy?
Natural conversation: "To help me show you the right properties, what's your timeline for buying?" "Have you been pre-approved yet?" Collects budget, timeline, must-haves, and pre-approval status—then creates a buyer profile for you to review before the showing.
What if a buyer is ready to make an offer RIGHT NOW?
The AI recognizes urgency keywords ("ready to write an offer," "need to move fast," "competing offers"). Creates a high-priority External Support ticket with full buyer details and sends SMS/email alert to you immediately so you can call back within minutes.
Can I update listing details or add new properties easily?
Yes. Just upload the new listing sheet or update property details. The AI's General Search tool immediately uses the updated information. Add a new listing, upload it, and the AI answers questions about it on the next call—no reprogramming.
Ready to stop losing $15K+ commissions to voicemail?
Book a 15-Minute Strategy Session →
See exactly how the AI + tools handle your broker-specific calls • No sales pitch • Real real estate examples
What's Included: AI + Real Estate Tools
Everything you need to capture every lead and schedule every showing—built specifically for real estate brokers.
Appointment Scheduler Tool
AI checks your calendar in real-time and books property showings, buyer consultations, and listing appointments directly. Buyers get confirmed showing times 24/7 with automatic SMS confirmations—no phone tag.
External Support Tool
Creates detailed buyer profiles for serious inquiries. Captures budget, timeline, pre-approval status, must-have features, and urgency level. Routes hot buyers to you immediately with all info collected.
General Search Tool
AI searches your uploaded listing sheets, property details, neighborhood guides, and MLS information to answer buyer questions instantly: square footage, HOA fees, school districts, property status. Your exact information, every time.
Your Current Broker Phone
Works with your existing phone number—no porting or changes. Buyers call the number on your listings and business cards. You decide when AI answers: after hours only, when you're busy, or 24/7.
See How It Works For Your Brokerage
Let us show you exactly how the AI + tools would handle your specific real estate calls. We'll walk through real scenarios:
- "Can I see the house on Oak Street this weekend?" → How showing booking happens automatically
- "What school district is that property in?" → How the General Search answers from your listings
- "I'm pre-approved and ready to make an offer today" → How hot leads get flagged and routed immediately
- "Is it still available or under contract?" → How property status updates work in real-time
No generic demo. Real examples from residential agents, luxury brokers, and commercial real estate pros.
Book Your 15-Minute Strategy Session →
Perfect for brokers managing 10+ listings who miss calls while showing properties, at closings, or living their life after 6 PM